• Office Manager

    Posted Date 1 week ago(13/06/2018 17:10)
    Job ID
    2018-2103
    City
    US-TX-Carrollton
    Country
    United States
    Seniority Level
    Associate
    Job Function
    Engineering
    Type
    Permanent Full-Time
    Estimated Travel Required
    0 - 10%
  • Company Overview

    Come and work with us the “TT Way” which means we do the right thing, bring out the best in each other, achieve more together, champion expertise and get the job done…well! With approximately 5000 colleagues we operate from 21 locations around the world. Building the expertise of our people is critical to the future success of our organisation.

     

    TT Electronics is a global provider of engineered electronics. We collaborate with customers in the transportation, industrial, medical, and aerospace and defence markets, providing them with engineering expertise and support through a global network of specialists and world class facilities. As a responsible employer we encourage all our people to “give something back” by supporting the local communities in which we operate.

     

    Our OPTEK Technology unit in Carrollton is an innovative leader in the optoelectronics and lighting industries. Equipped to meet the needs of our worldwide customers, OPTEK products can be found in office equipment, industrial applications, encoders, military and high-reliability applications, medical diagnostic equipment, automotive and lighting applications. With over 40 years of mounting, bonding, and packaging experience, our engineering teams have the skills and expertise to deliver optoelectronic solutions for the most demanding environments.

    Role Overview and Responsibilities

    ROLE CAN BE FULL-TIME or PART-TIME

     

    Responsibilities:


    • Administrative Activities

    • Support new product development activities including reporting and presentation material preparation.
    • Support documentation activities including developing figures and advanced document formatting.
    • Assist in maintaining document control system.

    • Purchasing Activities:

    • Serve as buyer for new product development purchases. 
    • Manage new vendors for Engineering. Complete required paperwork to add new vendors.
    • Manage and order building supplies. Negotiate costs with office supply vendors annually.
    • Manage maintenance contracts for printers/copiers and ongoing supplies.
    • Occasional in-town travel for material delivery and pick-up.
    • Manage blanket purchase orders.

    • Accounting Support Activities:

    • Resolve vendor communications with Finance/Accounts Payable to address delinquent payments, missing contracts, etc.
    • Monthly reporting for P-card expenses.

    • Travel Activities:

    • Make air/car/hotel reservations for supported employees including some at remote locations. 
    • Support non-local employees traveling in the US. Provide occasional off-hour support for traveling employees.
    • Negotiate rates for hotels in major areas: Dallas, El Paso and Fullerton. Negotiate pre-payment terms.
    • Support Passport and Visa acquisitions for employees including correspondence to support same.

    • General Activities:

    • Arrange catering for multiple sites for on-site meetings/events.
    • Arrange maintenance for copiers/printers.
    • Arrange maintenance for check printer.
    • Coordinate and plan special events/meetings for department.
    • Manage phone list and email links inside scanners.
    • Assist with audits of expenses and purchases.

    Qualifications, Skills and Attributes

    Qualifications:

    • High School Diploma minimum, Associates Degree preferred
    • Must pass employment background check, including credit check
    • 5 years’ experience in an office manager capacity
    • Experience with MS Office tools
    • Experience with business management systems like SAP or Siebel
    • Personal Attributes:
      • High-energy, well-organized self-starter with demonstrated ability to manage multiple tasks. 
      • Good social skills with the ability to interact with a large number of stakeholders.
      • Confident writer with the ability to crisply communicate verbally and via email.
      • Detail-oriented to generate monthly accounting reports and reconciliation.
    • Potential travel up to 5% including travel to Juarez

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