• Accounts Payable – Accounts Receivable Administrator

    Posted Date 3 weeks ago(30/10/2018 14:44)
    Job ID
    2018-2314
    City
    US-MN-Minneapolis
    Country
    United States
    Seniority Level
    Associate
    Job Function
    Finance
    Type
    Permanent Full-Time
    Estimated Travel Required
    0 - 10%
  • Company Overview

    At TT Electronics, you will meet dedicated people who believe that advanced electronics is the key to a brighter, smarter future.  Whether it’s advanced flight controls, smart surgical tools, intelligent vehicle charging or seamless automation everywhere, advancements like this come from the minds of passionate, creative people – working to a common goal, watching out for each other, and caring about making a difference in the lives of people all over the world. 

     

    Our passion?  Simplifying the development of complex electronics… it’s the reason we exist as an organisation.  Our way of life?  Fostering a culture that values individuals as well as community and teamwork. 

     

    Join us – and work with a team that believes success is measured by more than the bottom line, where you’ll find opportunities to achieve your goals, contribute to the lives of others, and build a brighter, smarter future, together. 

     

    TT Electronics’ Minneapolis, Minnesota facility, is an industry-leading designer and manufacturer of custom and standard magnetic components and assemblies. The Minneapolis-based site has over 50 years of design experience and specializes in the creation of innovative and sophisticated solutions for solving customer magnetic technology needs. We use cutting-edge materials and state-of-the-art design technology to deliver products across a broad range of industries including renewable energy, medical device, aerospace/aviation/automotive, electronics, food processing, instrumentation, industrial control, telecommunications and HVAC applications.

    Role Overview and Responsibilities

    Performs a variety of accounting functions to properly control, record and analyze the company's financial transactions related to Accounts Payable, Accounts Receivable and other dutties related to General Ledger.  Performs general ledger account analysis on assigned general ledger accounts.  Provides supervision  to the Accounting Assistant/Receptionist.

    Accounts Payable:

    • Ensures daily supplier invoice entry/general ledger postings with assistance from the Accounting Assistant/Receptionist. Reviews daily A/P edits to ensure general ledger accuracy.  Enters invoices involving confidential information and researches invoices requiring additional verification. 
    • Ensures that all non-PO invoices have been approved by the appropriate individuals.
    • Monitors aged payables to ensure that discounts are taken, late fees are avoided, and credit terms with suppliers are observed.
    • Reconciles all discrepant material (DMR's) and non-inventory returns to ensure supplier credits are received and posted.
    • Prepares check runs, wire transfers and ACH payments that have been approved by the Financial Controller.
    • Updates monthly cash excel log for assigned transactions.

    Accounts Receivable – Invoicing and Cash Receipts: 

    • Ensures daily invoice processing of Minneapolis and Loveland shipments with assistance from the Accounting Assistant/Receptionist including the:
      • Oversight of all direct shipment invoicing after receipt of proof of delivery documentation. Maintains contact information for e-mail shipment notification to customer personnel.
      • Oversight of commercial invoicing to accompany international shipments.
    • Oversees and balances credit card automatic Epicor/Paypal transactions. Enters and posts manual credit card transactions.
    • Updates monthly cash Excel log for assigned transactions.
    • Processes various miscellaneous invoices and credit memos as approved by Financial Controller.

    General Ledger:

    • Prepares assigned monthly journal entries.
    • Maintains recurring, reversing and accrual journal entries.
    • Ensures that the A/R, A/P and fixed asset subsidiary ledgers tie out to G/L on a monthly basis.
    • Assists Financial Controller with audit work papers.

    Fixed assets:

    • Assists Financial Controller in the monitoring of capital expenditures to ensure budget compliance and timely capitalization once the projects are operational.
    • Maintains general ledger account reconciliations.

    Sales and Use tax:

    • Prepares accurate monthly use tax and files with the State on a timely basis.

    Petty Cash:

    • Administers Minneapolis petty cash fund.
    • Reconciles Minneapolis and Loveland petty cash accounts.

    Procedure Documentation and Training:

    • Assists with documenting accounting procedures.
    • Provides job specific training and direction to the Accounting Assistant/Receptionist.

    General:

    • Provides back-up to Receptionist when assigned back up personnel are unavailable.
    • Oversees record retention program to ensure compliance as well as the preparation of all records for off-site storage with assistance from the Accounting Assistant/Receptionist.
    • Assists with year-end physical inventory.

    Performs various ad hoc analyses for Financial Controller and other members of management.

    Directly supervises the Accounting Assistant/Receptionist

     

    Qualifications, Skills and Attributes

    Bachelor’s degree in business with an accounting major; minum two year degree required

     

    Five years relevant accounting experience in an ERP system environment (experience with Epicor software is a plus) with emphasis in accounts payable-accounts receivable  as well as general ledger. 

     

    Supervisory experience is a plus.

     

    Multi-tasking skills

    Time management/organizational skills

    Ability to work independently with minimal resources and accomplish tangible goals

    Ability to combine hands on project work with overall company planning and structure

    Project  management skills with strong leadership abilities

    Must have a strong orientation towards documentation

    Excellent verbal and written communication skills

    Protects confidential employee and company information

    Ability to analyze data to identify cost/productivity improvements

    Problem analysis and problem resolution skills

    Must be budget conscious

    Must be visionary and able to think strategically

    Ability to effectively communicate with all level of employees

    Ability to deal with conflict situations in a professional manner

    Participates in continuing professional education to remain current and to develop skills

    Proficiency in Microsoft Office applications

    Proficiency in ERP software

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